The Pension Group headed by an I.A. & A.S.
Officer of the rank of Deputy Accountant General / Senior Deputy Accountant
General deals with Verification and Authorisation of Pension Claims of
All Assam State Government Employees other than teaching and non-teaching of
Pension cases of All India Service Officers borne on Assam State cadre
High Court Judges who retire from Guwahati High Court or any branch under
Chairman and members of Assam Public Service Commission and Tribunals.
Staff of other Governments drawing pension in Assam.
Books for Reference
Assam Service (Pension) Rule, 1967 as amended with Appendices deals with Rules
applicable to All Government Servants appointed to Services and Posts in
connection with the affairs of the State which are borne on pensionable
establishments with certain exceptions.
High Court Judges (Conditions of SErvice) Act 1954.
All India Services (DCRB) Rules 1958 deals with pension cases of All India
Assam Treasury Code contains the Rules and orders regarding payment of Pension.
The Assm Services (Commutation of Pension) Rules 1965.
Swatantrata Sainik Samman (Pension) Rules 1988
Assam Literary award & Pension Rule (Ammended) 1974.
Assam Award of Pension to Artist & Special Pension to their Family Rules,
Assam Services (Extraordinary Pension) Rules 1963.
Assam Legislative Assembly Member's Salaries, Allowances & Pension
(Amendment) Rule 2000.
Processing of Pension application
Procedure for Submission of Application by the Pensioner and
the Process involved in the payment :
Submission of signed Application to the Office of the Accountant General
(A&E) through his Department along with the following
Pension Application - 2 copies
Joint Photo (with spouse) - 2 copies of Passport size Joint
Photographs with wife or husband duly attested by Head of Office
Identification Marks - 2 copies duly attested by a Gazetted Officer
Specimen signature - 2 sets duly attested by a Gazetted Officer
Nomination for Life Time Arrears of Pension / Gratuity /CVP.
Details of family - with age and marital status ( if possible with the date of
marriage) and details of handicapped members, if any, with Medical Certificate
from a Civil Surgeon
Death Certificate / Legal Heirship Certificate
in the case of Family Pension along with the application for Family Pension
Form 19 showing outstanding Govt. dues, if any/ Provisional Pension/
Provisional DCRG/ Provisional Family Pension sanctioned and disbursed.
Forwarding of Pension proposal
All documents submitted above should be countersigned by the Head of Office.
Service book / Service Roll (Date of Birth, Date of Appointment, duly noting
the date of retirement, date of confirmation,last pay drawn regulating his pay
/ Special Pay/Personal Pay etc. service verification done from Date of
Appointment to Date of Retirement)
Covering letter by the forwarding authority.
Verification & Authorisation
On receipt of the application and after verification of the proposal, AG admits
the pensionary benefits based on the qualifying service and Average emoluments
and sends the admittance report to the department along with the service book.
Authorises the pensionary benefits in Pension Payment Order (for pension)
Gratuity Order & commutation order (commutation of the pension) in three
copies. 1st copy to the Treasury, 2nd copy to the pensioner and the 3rd copy to
Pension Payment Order
2 PPO books are prepared ( Pensioner's half & Disburser's half) and
sent to Treasury Officer
3 copies of forwarding letter for PPO are sent, one each to pensioner,
Department and treasury for information.
Pension is payable at the treasury desired by the pensioner
Gratuity Payment Order
3 copies of GPO authorisations are prepared, one each to the
Commuted Value of Pension
3 copies of CVP authorisations are prepared and sent to the
Note : CVP is payable at the same treasury for pension. The admissibility of CVP first reported to the PPG deptt, Govt. of Assam for sanction & thereafter necessary authority for CVP is issued by AG office on receipt of sanction order.
(desired by the pensioner)
Receipt of Pensionary benefits authorised by Accountant General
The Pensioner should approach the Treasury Officer for payment of PPO , DCRG
and CVP by production of the intimation received from the A.G.
Note: For any revision or increase in pension, the
pensioner should approach to the AG Office for refixation of pensionary
Authorisation of Pension
Classes of Pension
Superannuation Pension - A Superannuation pension is granted to a Government Servant entitled or compelled by rule, to retire at a particular age. ( Rule 93 of Assam Services (Pension) Rules)
- A Retiring Pension shall be granted to a Government Servant who
retires, or is retired, in advance of the age of superannuation in accordance
with provisions of Rule 96 of Assam Services (Pension) Rules.
Pension on absorption in or under a corporation, company or
- A Government Servant who has been permitted to be absorbed in a service
or post in or under a corporation or company wholly or
substantially owned or controlled by the Government etc., and if such
absorption is declared by the Government in the Public interest shall be
granted Pro-rata Pension vide Rule 98 of Assam Services (Pension) Rules.
Invalid Pension - A
Government Servant who is declared by the appropriate medical authority to be
permanently incapacitated for further service in accordance with the
instructions on the subject, may be granted invalid pension. (Rule 34 of Assam
Services (Pension) Rules)
Compulsory Retirement Pension
- A Government servant compulsorily retired from service as a penalty may be
granted by the competent authority pension or gratuity or both at the rate not
less than two-thirds and not more than full compensation pension or gratuity or
both admissible to him on the date of his Compulsory retirement
- A Government servant is entitled to get compensation pension owing to the
abolition of his permanent post.
Compassionate Allowance - A Government Servant who is
dismissed or removed from service shall forfeit his pension and
gratuity.However, if the case is deserving of special consideration, a
compassionate allowance can be sanctioned in accordance with the provisions of
Rules. The Compassionate allowance shall not exceed two thirds of pension or
gratuity or both which would have been admissible to him if he had retired on
Qualifying Service - Rule 30 of
Assam Services (Pension) Rules
Commencement of Qualifying Service
- Qualifying Service of a Government shall commence from the date he takes
charge of the post to which he is appointed either substantively or in an
officiating or temporary capacity. Condition subject to which service qualifies
The service of a Government servant shall not qualify for pension unless his duties and pay are regulated by the Government.
Service means service under the Government and paid by the Government
from the Consolidated Fund of the State or a local fund administered by that
Government but does not include service in a non-pensionable establishment.
Temporary Central Government servants on deputation to the State, on getting
absorbed under this Government will be allowed to count the period of
continuous temporary service under the Central Government immediately preceding
the service under this Government.
Service as an Apprentice does not qualify for pension
Counting of Military Service rendered before civil employment is governed by
Counting of war service rendered before civil employment is governed by Rule
Counting of period spent on leave - All leave during service for which leave
salary is payable and extra-ordinary leave granted on medical certificate
shall count as qualifying service
Counting of period spent on training - The Government may by order, decide
whether the time spent by a Government servant under training immediately
before appointment to service under the government shall count as qualifying
Counting of periods on suspension - A period of suspension does not count
towards qualifying service unless the authority competent declares so.
Forfeiture of service on dismissal or removal - entails forfeiture of
Counting past service on reinstatement - can be counted as
qualifying service provided the competent authority passes specific order in
Forfeiture of service on Resignation - Resignation from a post entails
forfeiture of past service unless resignation has been submitted to take
up another appointment with the proper permission.
Effect of interruption in service - In the absence of specific indication
to the contrary in the Service Book, an interruption between two spells of
civil service by a Government servant shall be treated as automatically
Addition to Qualifying service in special circumstances may be permissible
according to the provisions of Assam Service (Pension) Rules, 1969.
(*Assam Service (Pension) Rules, 1969 ; Treatment
of interpretation in service is governed by Rule 64 to 66 ).
Emoluments for calculation of pension.
Emoluments mean and include
Pay including stagnation increment.
Average emoluments shall be determined with reference to the emoluments of last
ten months. Rule 114 of *Assam Service (Pension) Rules, 1969.
If during the last 10 months of his service a Government Servant had been
absent from duty on leave, for which leave salary is payable, or having been
suspended had been reinstated without forfeiture of service, the
emoluments which he would have drawn had he not been absent from duty or
suspended, shall be taken into account for determining the average emoluments.
If during the last 10 months of service, a Government Servant had been on
extraordinary leave or had been under suspension, the period whereof does not
count as service, the said period shall be disregarded in the calculation of
the average emoluments and equal period before the 10 months period shall be
Calculation of Pension
The amount of pension is calculated based on the
total qualifying service and the average emoluments drawn during the last ten
months by a Government Servant.
50% of average emoluments is regarded as Full Pension of a retiring
government servant, if he has rendered not less than 33 years of Qualifying
If the qualifying service is less than 33 years, pension will be calculated
If the service rendered is less than ten years, no pension is payable.
Only Service Gratuity in lump sum in lieu of pension is admissible.
The amount of pension finally determined shall be expressed in whole rupees and
where the pension contains fraction of a rupee, it shall be rounded off to the
next higher rupee.
The minimum rate of Pension w.e.f. 1.1.1996 is Rs.1225/- per month
In addition to pension, other allowances
Dearness Allowance (Relief on Pension)
To whom it is payable
When a Government Servant dies while in service or after retirement, family
pension is payable to the Family.
The Family for the purpose of Family Pension means -
Wife, in case of a male officer
Husband, in case of a female officer
Sons including adopted children adopted legally before retirement till attains
the age of 18 years.
Un-married daughter until she attains the age of 21 years or marriage whichever
Family Pension will not be payable to more than one member of an officer's
family at the same time. It will first be admissible to the widow/ widower
& thereafter to the minor children.
In the event of re-marriage or death of the widow/widower, the Family Pension
will be granted to the minor children through their natural guardian.
Calculation of Family Pension:-
Family pension is calculated at two rates
Enhanced Rate -- Enhanced Rate of Family
Pension is calculated as follows :-
i) 50% of last pay drawn
ii) Double the normal rate of Family Pension, whichever is
The enhanced rate of family pension is
payable for a maximum period of 7 years from the date following the date of
death or attaining 65 years of age had the pensioner survived, whichever is
earlier and not beyond the notional date on which the deceased would have
attained the age of 65 years ("Applicable only if service rendered is not less
than 7 years")
-- Normal Rate of Family Pension is calculated at 30% of the last pay
Family Pension resulting in a fraction when calculated, should be rounded off
to the next higher rupee.
If the Head of Office is of the opinion that a Government Servant is
likely to retire before his pension or gratuity or both can be finally assessed
and settled in accordance with the provision of the Rules, he shall sanction
Provisional Pension based on the qualifying service and emoluments determined
by him. The Provisional pension so sanctioned, shall be drawn and disbursed by
him until final pension is authorised by Accountant Genera
Similarly, in respect of Government Servants against whom departmental or
Judicial Proceedings may be pending, the Head of Office shall pay the
provisional pension based on the sanction issued by the competent authority.
The Provisional Pension will continue to be paid till final orders are issued
by the Government. (Rule 22 of Assam Service (Pension) Rules).
The Provisional pension should not exceed the maximum pension which would have
been admissible on the basis of the qualifying service up to the date of
retirement of the Government Servant.