Home A G(A&E) RTI Act 2005 Organization Chart Contacts Accounts at a Glance Pension GPF GE Accounts







Pension Functions

The Pension Group headed by an I.A. & A.S. Officer of the rank of Deputy Accountant General / Senior Deputy Accountant General deals with Verification and Authorisation of Pension Claims of 

  • All Assam State Government Employees other than teaching and non-teaching of provincialised school.
  • Pension cases of All India Service Officers borne on Assam State cadre
  • High Court Judges who retire from Guwahati High Court or any branch under G.H.C.
  • Chairman and members of Assam Public Service Commission and Tribunals.
  • Staff of other Governments drawing pension in Assam.


Books for Reference

  • Assam Service (Pension) Rule, 1967 as amended with Appendices deals with Rules applicable to All Government Servants appointed to Services and Posts in connection with the affairs of the State which are borne on pensionable establishments with certain exceptions.
  • High Court Judges (Conditions of SErvice) Act 1954.
  • All India Services (DCRB) Rules 1958 deals with pension cases of All India Service Officers
  • Assam Treasury Code contains the Rules and orders regarding payment of Pension.
  • The Assm Services (Commutation of Pension) Rules 1965.
  • Swatantrata Sainik Samman (Pension) Rules 1988
  • Assam Literary award & Pension Rule (Ammended) 1974.
  • Assam Award of Pension to Artist & Special Pension to their Family Rules, 1987.
  • Assam Services (Extraordinary Pension) Rules 1963. 
  • Assam Legislative Assembly Member's Salaries, Allowances & Pension (Amendment) Rule 2000.


Processing of Pension application

Procedure for Submission of Application by the Pensioner and the Process involved in the payment :


Submission of signed Application to the Office of the Accountant General (A&E) through his Department along with the following

  1. Pension Application - 2 copies
  2. Joint Photo (with spouse) - 2 copies of Passport size Joint Photographs with wife or husband duly attested by Head of Office 
  3. Identification Marks - 2 copies duly attested by a Gazetted Officer
  4. Specimen signature - 2 sets duly attested by a Gazetted Officer
  5. Nomination for Life Time Arrears of Pension  / Gratuity  /CVP. 
  6. Details of family - with age and marital status ( if possible with the date of marriage) and details of handicapped members, if any, with Medical Certificate from a Civil Surgeon
  7. Death Certificate / Legal Heirship Certificate 
    in the case of Family Pension along with the application for Family Pension
  8. Form 19 showing outstanding Govt. dues, if any/ Provisional Pension/ Provisional DCRG/ Provisional Family Pension sanctioned and disbursed.


Forwarding of Pension proposal

  1. All documents submitted above should be countersigned by the Head of Office.
  2. Service book / Service Roll (Date of Birth, Date of Appointment, duly noting
    the date of retirement, date of confirmation,last pay drawn regulating his pay / Special Pay/Personal Pay etc. service verification done from Date of Appointment  to Date of Retirement)
  3. Covering letter by the forwarding authority.

Accountant General

Verification & Authorisation

  1. On receipt of the application and after verification of the proposal, AG admits the pensionary benefits based on the qualifying service and Average emoluments and sends the admittance report to the department along with the service book.
  2. Authorises the pensionary benefits in Pension Payment Order (for pension) Gratuity Order & commutation order (commutation of the pension) in three copies. 1st copy to the Treasury, 2nd copy to the pensioner and the 3rd copy to the department

Pension Payment Order

  1. 2 PPO books are prepared ( Pensioner's half  & Disburser's half) and sent to Treasury Officer
  2. 3 copies of forwarding letter for PPO are sent, one each to pensioner, Department and treasury for information.
  3. Pension is payable at the treasury desired by the pensioner

Gratuity Payment Order

3 copies of GPO authorisations are prepared, one each to the

  1. Departmental Officer
  2. Treasury Officer
  3. Pensioner

Commuted Value of Pension

3 copies of CVP authorisations are prepared and sent to the

  1. Treasury Officer
  2. Pensioner
  3. Departmental Officer

Note :   CVP is payable at the same treasury for pension. The admissibility of CVP first reported to the PPG deptt, Govt. of Assam for sanction & thereafter necessary authority for CVP is issued by AG office on receipt of sanction order.
(desired by the pensioner)


Receipt of Pensionary benefits authorised by Accountant General

The Pensioner should approach the Treasury Officer for payment of PPO , DCRG and CVP by production of the intimation received from the A.G.    

Note: For any revision or increase in pension, the pensioner should approach to the AG Office for refixation of pensionary benefit.


Authorisation of Pension

Classes of Pension

  • Superannuation Pension  -  A Superannuation pension is granted to a Government Servant entitled  or compelled by rule, to retire at a particular age. ( Rule 93 of Assam Services (Pension) Rules)
  • Retiring Pension - A Retiring Pension shall be granted  to a Government Servant who retires, or is retired, in advance of the age of superannuation in accordance with provisions of Rule 96 of Assam Services (Pension) Rules.
  • Pension on absorption in or under a corporation, company or body - A Government Servant  who has been permitted to be absorbed in a service or post  in or under a corporation or company wholly or substantially  owned or controlled by the Government etc., and if such absorption is declared by the Government in the Public interest shall be granted  Pro-rata Pension vide Rule 98 of Assam Services (Pension) Rules.
  • Invalid Pension   -  A Government Servant who is declared by the appropriate medical authority to be permanently incapacitated for further service in accordance with the instructions on the subject, may be granted invalid pension. (Rule 34 of Assam Services (Pension) Rules)
  • Compulsory Retirement Pension - A Government servant compulsorily retired from service as a penalty may be granted by the competent authority pension or gratuity or both at the rate not less than two-thirds and not more than full compensation pension or gratuity or both admissible to him on the date of his Compulsory retirement
  • Compensation Pension - A Government servant is entitled to get compensation pension owing to the abolition of his permanent post.
  • Compassionate Allowance - A Government Servant who is dismissed or removed from service shall forfeit his pension and gratuity.However, if the case is deserving of special consideration, a compassionate allowance can be sanctioned in accordance with the provisions of Rules. The Compassionate allowance shall not exceed two thirds of pension or gratuity or both which would have been admissible to him if he had retired on compensation pension.


Qualifying Service  - Rule 30 of Assam Services (Pension) Rules

Commencement of Qualifying Service  - Qualifying Service of a Government shall commence from the date he takes charge of the post to which he is appointed either substantively or in an officiating or temporary capacity. Condition subject to which service qualifies

  • The service of a Government servant shall not  qualify for pension unless his duties and pay are regulated by the Government.
  • Service means service  under the Government and paid by the Government from the Consolidated Fund of the State or a local fund administered by that Government but does not include service in a non-pensionable establishment.
  • Temporary Central Government servants on deputation to the State, on getting absorbed under this Government  will be allowed to count the period of continuous temporary service under the Central Government immediately preceding the service under this Government.
  • Service as an Apprentice does not qualify for pension
  • Counting of Military Service rendered before civil employment is governed by Rule 28*
  • Counting of war service rendered before civil employment is governed by Rule 29*.
  • Counting of period spent on leave - All leave during service for which leave salary is payable and extra-ordinary leave granted on medical certificate  shall count  as qualifying service
  • Counting of period spent on training - The Government may by order, decide whether the time spent by a Government servant under training immediately before appointment to service under the government shall count as qualifying service.
  • Counting of periods on suspension - A period of suspension does not count towards qualifying service unless the authority competent declares so.
  • Forfeiture of service  on dismissal or removal - entails forfeiture of past service
  • Counting past service on reinstatement   - can be counted as qualifying service provided the competent authority passes specific order in this regard.
  • Forfeiture of service on Resignation - Resignation from a post entails forfeiture of past service unless resignation  has been submitted to take up another appointment with the proper permission.
  • Effect of interruption in service  - In the absence of specific indication to the contrary in the Service Book, an interruption between two spells of civil service by a Government servant shall be treated as automatically condoned.
  • Addition to Qualifying service in special circumstances may be permissible according to the provisions of Assam Service (Pension) Rules, 1969.

(*Assam Service (Pension) Rules, 1969 ; Treatment of interpretation in service is governed by Rule 64 to 66 ).


Emoluments for calculation of pension.

Emoluments mean and include

  • Pay  including stagnation increment.


  • Average emoluments shall be determined with reference to the emoluments of last ten months. Rule 114 of *Assam Service (Pension) Rules, 1969.
  • If during the last 10 months of his service a Government Servant had been absent from duty on leave, for which leave salary is payable, or having been suspended had been reinstated  without forfeiture of service, the emoluments which he would have drawn had he not been absent from duty or suspended, shall be taken into account for determining the average emoluments.
  • If during the last 10 months of service, a Government Servant had been on extraordinary leave or had been under suspension, the period whereof does not count as service, the said period shall be disregarded in the calculation of the average emoluments and equal period before the 10 months period shall be included.


Calculation of Pension

The amount of pension is calculated based on the total qualifying service and the average emoluments drawn during the last ten months by a Government Servant.

  • 50% of  average emoluments is regarded as Full Pension of a retiring government servant, if he has rendered not less than 33 years of Qualifying service
  • If the qualifying service is less than 33 years, pension will be calculated proportionately.
  • If the service rendered  is less than ten years, no pension is payable. Only Service Gratuity in lump sum in lieu of pension is admissible.
  • The amount of pension finally determined shall be expressed in whole rupees and where the pension contains fraction of a rupee, it shall be rounded off to the next higher  rupee.
  • The minimum rate of Pension w.e.f. 1.1.1996 is Rs.1225/- per month

In addition to pension,  other allowances includes

  • Dearness Allowance (Relief on Pension)
  • Medical Allowance


Family Pension

To whom it is payable

  • When a Government Servant dies while in service or after retirement, family pension is payable to the Family.
  • The Family for the purpose of Family Pension means -
    • Wife, in case of a male officer
    • Husband, in case of a female officer
    • Sons including adopted children adopted legally before retirement till attains the age of 18 years.
    • Un-married daughter until she attains the age of 21 years or marriage whichever is earlier.
    • Family Pension will not be payable to more than one member of an officer's family at the same time. It will first be admissible to the widow/ widower & thereafter to the minor children.
    • In the event of re-marriage or death of the widow/widower, the Family Pension will be granted to the minor children through their natural guardian.

Calculation of Family Pension:-

Family pension is calculated at two rates

  • Enhanced Rate --  Enhanced Rate of Family Pension is calculated as follows :-

i)   50% of last pay drawn

ii)  Double the normal rate of Family Pension, whichever is less.

     The enhanced rate of family pension is payable for a maximum period of 7 years from the date following the date of death or attaining 65 years of age had the pensioner survived, whichever is earlier and not beyond the notional date on which the deceased would have attained the age of 65 years ("Applicable only if service rendered is not less than 7 years")

  • Normal Rate --  Normal Rate of Family Pension is calculated at 30% of the last pay drawn
  • Family Pension resulting in a fraction when calculated, should be rounded off to the next higher rupee.


Provisional Pension

  • If the Head of Office is of the opinion that  a Government Servant is likely to retire before his pension or gratuity or both can be finally assessed and settled in accordance with the provision of the Rules, he shall sanction Provisional Pension based on the qualifying service and emoluments determined by him. The Provisional pension so sanctioned, shall be drawn and disbursed by him until final pension is authorised by Accountant Genera
  • Similarly, in respect of Government Servants against whom departmental or Judicial Proceedings may be pending, the Head of Office shall pay the provisional pension based on the sanction issued by the competent authority. The Provisional Pension will continue to be paid till final orders are issued by the Government. (Rule 22 of Assam Service (Pension) Rules).
  • The Provisional pension should not exceed the maximum pension which would have been admissible on the basis of the qualifying service up to the date of retirement of the Government Servant.